I give notice that the annual general meeting of the Swan Theatre Company will be held on Tuesday 28 April 2026, starting at 7.30pm, at the Swan Theatre, 138 Park Street, Yeovil

AGENDA

1. President’s welcome

2. Apologies for absence

3. Minutes of last year’s meeting: draft minutes may be viewed at https://www.swan-theatre.co.uk/annual-general-meeting/ or obtained from the Secretary at the address below

4. Functional reports
   1. Artistic Manager – Rob Graydon
   2. Marketing Manager – Adrian Harding
   3. Facilities Manager – Dick Bennett

5. Annual Accounts – Andrew Middleton
   1. To adopt the accounts
   2. To appoint an examiner for the next financial year

6. Chairman’s review of the year – Sarah Ambrose

7. Election of a Chairman, Secretary and Treasurer, each for one year, and, Marketing Manager, Facilities Manager and one ordinary member, each for three years: Report from Steve Poolman, Returning Officer. Biographical Statements are listed below.

_________________

SARAH AMBROSE – CHAIR 

As Chair of the Swan Theatre for the last twelve months, I have overseen significant development and growth, including the completion of the public areas and the diverse offering for our 50^th anniversary festival, which resulted in a large number of new contacts and revenue.

I continue to be passionate about championing new ideas, strengthening membership involvement, and ensuring that the theatre continues to be a creative home for the whole community, by staying true to its roots while also exploring fresh opportunities and welcoming new audiences.

I’m focussed on maintaining the quality of our productions, whilst ensuring opportunity for all,and creating a space that is not only creatively rewarding but enjoyable. The last year has given me a solid understanding of the role, and the challenges and opportunities, and I would be excited to continue for another year. 

ANDREW MIDDLETON – TREASURER 

I am an active member of the Swan Company involved in acting and also in additional roles for bar and FOH duties.

I have enjoyed my role as Treasurer over the last year and would very much like to continue.

SALLY MATTHEWS – SECRETARY 

I have been a member of The Swan Theatre since 2016 and have a strong background in amateur theatre, being involved in many local groups and societies for a number of years.

I am passionate about live theatre, enjoying an active involvement with all aspects of the Swan Theatre, taking part in productions both on and off stage, and helping with Front of House Duties.

I have now served two years as Swan Secretary and am keen to continue this role next year throughout our exciting Jubilee Year and into 2027.

DICK BENNETT – FACILITIES MANAGER 

I have been a member of the Swan for over 30 years, active in non-acting areas such as set building and building and equipment maintenance. I have been Facilities Manager for the past 3 years and on other occasions in the past.

My continuing aim is to try and increase the active involvement of all the membership. 

ADRIAN HARDING – MARKETING MANAGER

I have been involved with The Swan in some capacity for over 40 years, a full member for 10 years and Marketing Manager for 6 years. My contributions include acting, playwriting (two highly profitable plays), programme compilation, set construction, building maintenance and Theatre Manager for almost all productions, including most NT Live screenings. I also curate the historical Swan photo archive.

I successfully secured funding for a £30,000 auditorium air-conditioning system and £52,000 of grants for the Foyer Refurbishment.

In the past six years as Marketing Manager, I have revamped the Swan Website, Facebook page and Mailshots to ensure that our positive messages are spread far and wide. The Cue Lines Member’s Newsletter informs the members of positive developments and is published monthly rather than bi-monthly. I introduced the annual Season Catalogue which lists our productions for the year, demonstrating that, despite being amateurs, we are perceived to be professional; we know what we are doing and we are on top of our game.  This has contributed to excellent audience attendance, even for less well-known plays with challenging themes.

My vision for the future is to ensure that the positivity which we engender at The Swan is broadcast more widely to encourage greater member engagement. I want to ensure the continuing support of our regular loyal members and patrons, whilst attracting newcomers, especially younger theatregoers. This will then guarantee the future success, sustainability, profitability and artistic achievement of the theatre that we all love.

CARYS CLAYTON – ORDINARY COMMITTEE MEMBER

I am a passionate and dedicated individual who believes strongly in the power of theatre to bring people together and create meaningful experiences. I care deeply about personal growth and the development of others, and I am committed to fostering an environment where everyone feels included, valued, and supported.

My journey has been deeply shaped by my involvement with The Swan, which has helped me overcome many life challenges. Through this support, I have grown in confidence, resilience, and self-belief. The encouragement I have received has had a lasting impact on me, and it inspires me to offer the same support to others, ensuring they feel uplifted and empowered in their own journeys.

My approach is rooted in collaboration, empathy, and openness. I strive to ensure that every voice is heard and that opportunities within theatre are accessible to all, regardless of background or experience. I am particularly motivated by the belief that theatre is for everyone, and I actively work to create spaces that reflect this value.

Through immersing myself in theatre, I have gained a strong appreciation for its ability to teach important life skills—confidence, communication, teamwork, and resilience. These experiences shape how I contribute to any role, allowing me to bring both enthusiasm and a thoughtful, people-focused perspective

My vision is to help build an inclusive and inspiring environment where individuals can grow creatively and personally. I aim to support others in developing their skills, encourage participation, and contribute to a culture that celebrates diversity, creativity, and shared success.

MARK PAYNE – ORDINARY COMMITTEE MEMBER 

After a year out from the committee – I’m kind of missing it! I have volunteered to organise Front of House – and whilst not necessarily a committee position – I think it would be helpful to be part of the decision making. FOH is a very important part of what we do and having spent a large sum of money improving the facilities I think it is vital we make the most of it and protect the investment for the future.

Sally Matthews

Secretary, Swan Theatre Company

138 Park Street, Yeovil, BA20 1QT

07969 932535

01 April 2026